Change of address template: a letter to copy

When a written template makes sense

Some recipients – older clubs, public authorities or landlords, for instance – only accept a change of address by letter or fax. For these cases, a clear, friendly text template that you can easily adapt and send comes in handy.

Template: notification of new address

Subject: Notification of my new address

Dear Sir or Madam,

I am writing to inform you that I moved on [date]. Please update my address in your records.

Customer/contract number: [number]
Previous address: [street, postcode, city]
New address: [street, postcode, city]

I would appreciate a brief written confirmation of the change.

Yours faithfully,
[First name Last name]

Tips for sending it

• Use registered mail for important recipients (bank, insurer).
• Keep a dated copy as proof.
• Check whether the recipient now offers notification by email or an online portal – this saves postage and time.

The faster route: a digital change of address

If you need to inform 15 or more recipients, a digital solution saves a lot of time. We automatically detect your ongoing business relationships, you simply approve the recipients who should get your new address – and we take care of the notification. A single approval replaces dozens of letters.